Know what the host does not hold
A hosting service may contain publishable media and episode details without containing the editing project, raw recording or design source. Identify the files needed to revise or reproduce an episode and retain them in an appropriate separate location. Do not assume that downloading the finished audio lets a future editor reconstruct every decision made during production.
Keep recovery information without exposing secrets
Record account owners, approved recovery contacts, show identifiers and directory references. Use a proper credential-management process for passwords and recovery codes rather than placing them in the same general worksheet. The record should help an authorized colleague find the right system and responsible person, not give every reader unrestricted control over the publication.
Test a small restoration task
Periodically confirm that an authorized person can locate a selected original file, open the relevant project where applicable and identify the published version. This is a local file check, not an instruction to overwrite the live show. Include an old episode occasionally so the record is not judged solely by material that everybody still remembers from last week.
Match retention to real needs
Agree how long different materials should be retained and who decides when removal is appropriate. Client obligations, licensed material and personal information may require different handling; seek suitable advice where necessary. Do not delete broadly just to make a folder look tidy. A useful recovery record is small enough to maintain and complete enough to explain what exists, who controls it and how a permitted recovery would begin without improvising under pressure. For a spot check, pick one episode and identify its raw recording, edited master, published file and artwork. Note missing components explicitly; do not mark the entire archive recoverable from one playable MP3.
Sources used for this page
These records support the facts and comparisons above. Merchant-controlled records are labelled so you can separate product claims from independent evidence.
- Content after the billing period ends — Merchant documentation · support.transistor.fm · Merchant-controlled · checked 2026-09-19
- Historical analytics preservation during a move — Merchant documentation · support.transistor.fm · Merchant-controlled · checked 2026-09-19
- Transistor team roles — Merchant documentation · transistor.fm · Merchant-controlled · checked 2026-09-19